Best-In-Class Compliance Management:
Seamless Data Flow: An Automated and Integrated System
How ComplyTAG Works:
ComplyTAG is a simple to use, but powerful solution for ensuring your compliance needs are met. Combining on-site asset tags, a mobile app and a secure, integrated platform means your data is always synchronised and provides the real-time reports you need for inspection audits.
Attach a unique QR coded ComplyTAG to each asset to be monitored and checked.
ComplyTAG’s are resilient, weatherproof and can be personalised with your company logo. They offer a durable, affordable, and easy to use method of tagging assets, even in the toughest outdoor environments.
ComplyTAG’s are scanned using our easy-to-use mobile app. A compliance checking form for that asset is presented on the app to record the work.
If the ComplyTAG for that asset has been scanned before, the data recorded from previous checks is also displayed within the App.
Form design is extremely flexible. Features such as data entry fields, drop down menu lists, radio buttons and selection lists matched your exact requirements. Additionally unlimited photographs can be taken within the app.
The data entered and photographs, is supplemented automatically with who, where, when and for how long.
Uploaded data is analysed against the required criteria for each asset type. Central or distributed stakeholders are immediately notified of any problems identified during the safety checks.Eliminating paper documents from the compliance process provides several key advantages:
- There is instant visibility of the status of an asset as soon as the compliance work is completed.
- Forms cannot be lost and there is no delay waiting for them to be sent
- Automatic analysis of data via the ComplyTAG platform means that no identified safety problem can be overlooked.
- Laborious, and manual error prone tasks such as the need to scan, check, and analyse high volumes of forms is eliminated.
- Vital employee and management time is freed up for other important compliance tasks.
Entered data and photographic are encrypted and automatically uploaded to the ComplyTAG secure cloud servers.
If there is no internet connection the data is stored on the mobile device so work can continue. As soon as there is a mobile signal or Wi-Fi, the records are automatically sent to the ComplyTAG platform.
Collected compliance data remains accessible indefinitely, providing the ultimate “golden thread” of compliance records and information for all your assets.
The solution is future proof, so even if you switch contractors, you will retain a complete compliance assessment record for each asset. This eliminates the need for future manual re-entry.
The ComplyTAG dashboard displays a clear visual status of all assets checked for regulatory compliance. This is combined with a range of report’s that can be viewed on screen or exported to Microsoft Excel format.
It’s customizable for each type of asset, allowing you to set specific check intervals. For instance, you might schedule fire door checks every three months, water safety checks weekly, and asbestos checks every two years. The charts indicate compliant assets in green, those nearing their check period in orange, and those outside compliance in red.
When you access the dashboard, you gain a comprehensive overview of asset compliance across your entire estate. You can delve into the underlying data, either displaying it on the screen or exporting it to an Excel sheet for further analysis. From the dashboard, you can also click on specific tasks to view all related details.
Moreover, you have the flexibility to customise the granularity of the screen reports and select the asset types you’re managing. For instance, if you oversee fire doors, you won’t be shown irrelevant information like water safety. Furthermore, you can choose the geographical areas you’re responsible for, tailoring the dashboard to your specific need.
You have a wide array of reports available in Microsoft Excel format and on-screen, allowing you to customise the system to your needs.
You can apply multiple compliance checks according to your specifications, ensuring asset compliance. The report format is customisable, displaying only the data you wish to see.
With all property information centralised, there’s no need to search through multiple databases and paper records.